Assistant Events Coordinator

JOB TITLE: Program Coordinator I VACANCY #:  65007035
DIVISION: NC Aquarium
SALARY GRD/RANGE:  GN07/ $32,703 - $51,904
HIRING RANGE:   $32,703 - $35,141
APPT TYPE: Perm Full Time
CLOSING DATE:  10/10/2019
LOCATION: Carteret County

**** POSITION WILL FUNCTION AS ASSISTANT EVENTS COORDINATOR FOR THE NORTH CAROLINA AQUARIUM AT PINE KNOLL SHORES ****

Recruitment Range: $32,703 - $35,141

Department Information:

The Department of Natural and Cultural Resources’ (DNCR) vision is to be the leader in using the state's natural and cultural resources to build the social, cultural, educational and economic future of North Carolina. Our mission is to improve quality of life by creating opportunities to experience excellence in the arts, history, libraries and nature throughout North Carolina.  The Department works to stimulate learning, inspire creativity, preserve the state's history, conserve the state's natural heritage, encourage recreation and cultural tourism, and promote economic development.  Our goal is to promote equity and inclusion among our employees and our programming to reflect and celebrate our state’s diverse population, culture, and history by expanding engagement with diverse individuals and communities. We encourage you to apply to become a part of our team.

Division Information:

The mission of the North Carolina Aquariums is to inspire appreciation and conservation of North Carolina’s aquatic environments. This mission is achieved by attracting, retaining and developing a world class team of professionals; providing visitors with outstanding exhibits, experiences and customer service; practicing sustainability, internal customer service and fiscal responsibility; and working to save and restore aquatic species and habitats. 

The North Carolina Aquarium at Pine Knoll Shores is located 6 miles from Morehead City, NC, on Bogue Banks, sits adjacent to Bogue Sound. A living collection of over 2,500 animals in 90,000 square feet of exhibit space attracts and engages over 400,000 visitors each year. The Aquarium is located in the middle of Roosevelt Natural Area, a state park of maritime forest and wetland ecosystems. 

DESCRIPTION OF WORK

The North Carolina Aquarium at Pine Knoll Shores seeks a dynamic, well organized individual, with excellent customer service skills to assist with the special programs and events.    During event rentals, the assistant special events coordinator must be able to delegate, address concerns with vendors, clients, guest, etc. with the Aquariums’ reputation and the clients’ best interest in mind.  The Assistant Coordinator will provide on-site management of event rentals in support of the Aquarium’s revenue-generating program. Must be able to lift up to 50 lbs. and move tables, chairs, etc. for events.  The Assistant Coordinator will support special event’s activities and work under the direction of the Events Coordinator. 

The Assistant Events Coordinator must have experience directing wedding ceremonies and be able to be the ceremony director if needed.  

The Assistant Coordinator must have basic accounting skills which include but not limited to, billing, purchasing, accounts payable and receivable and account reconciliation.  

The job requires a flexible 40-hour weekly commitment including weekend, evening, and holiday work depending on scheduled events; some travel is required.

Must meet DNCR Fleet Safety Guidelines and have ability to obtain and maintain a valid driver's license.

A skills assessment may be conducted during the interviewing process for this position.

If selected for hire, a background check will be completed prior to first day of work. 

KNOWLEDGE, SKILLS AND ABILITIES:

**To receive credit for your work history and credentials, you must list the information on the application form.  Any information omitted from the application form will not be considered for qualifying credit**

In order to qualify for this position you must meet ALL the following KSA's listed below: 

1. Experience planning/scheduling special events, such as weddings, parties and corporate meetings in an Aquarium, Museum, Nature Center, Zoo or hotels.

2. Experience in sales.

3. Customer service experience.

Experience with Microsoft Office.

EDUCATION AND EXPERIENCE:

Bachelor’s degree from appropriately accredited institution; or an equivalent combination of training and experience.

SUPPLEMENTAL AND CONTACT INFORMATION:

To apply for this position, please click the following link: https://www.governmentjobs.com/careers/northcarolina

The Department of Natural & Cultural Resources' (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills and abilities without regard to race, religion, color, national origin, sex, age, disability, genetic information, political affiliation or political influence.

Please be sure to complete the application in full.  Resumes may be uploaded with your application, but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit.  "See Resume" or "See Attachment" will NOT be accepted.

Information should be provided in the appropriate areas, to include the following:

Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses.  It is critical to our screening and salary determination process that application contain comprehensive candidate information.

Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application.  To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application, to support your answers.

Degrees must be received from appropriately accredited institutions.  Transcripts and degree evaluation may be uploaded with your application.

To obtain veterans preference, you must scan and upload a copy of your DD-214 or discharge orders.

Applicants requesting and receiving an accommodation under the Americans with Disabilities Act (ADA) are eligible to submit paper applications via mail or by fax.  Please call the Human Resources office for assistance.

If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted.  Applications must be submitted by 5:00 PM on the closing date.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone.  To check the status of your application, please log in to your account.  Upon the closing date, applications are "Under Review" and will be screened by Human Resources for the qualified applicants.  The hiring process may take an average of 6 - 8 weeks.

It is the policy of the State of North Carolina and the N.C. Department of Natural and Cultural Resources that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in E-Verify (Employment Eligibility Verification System).

For additional information, please contact:
Georgia MacBride
NC Aquariums Division
(919) 877-5500, ext. 230
[email protected]

Technical issues submitting your application, please call the NeoGov Help Line 855-524-5627.

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