Secretary

JOB TITLE: Administrative Specialist I VACANCY #:  60034880
DIVISION: NC Aquarium
SALARY GRD/RANGE:  GN06/ $31,200 - $48,058
HIRING RANGE:   $31,200 - $31,200
APPT TYPE: Perm Full Time
CLOSING DATE:  08/26/2019
LOCATION: New Hanover County

**** POSITION WILL FUNCTION AS THE SECRETARY FOR THE NORTH CAROLINA AQUARIUM AT FORT FISHER ****

Recruitment Range: $31,200 - $31,200

Department Information:

The Department of Natural and Cultural Resources’ (DNCR) vision is to be the leader in using the state's natural and cultural resources to build the social, cultural, educational and economic future of North Carolina. Our mission is to improve quality of life by creating opportunities to experience excellence in the arts, history, libraries and nature throughout North Carolina.  The Department works to stimulate learning, inspire creativity, preserve the state's history, conserve the state's natural heritage, encourage recreation and cultural tourism, and promote economic development.  Our goal is to promote equity and inclusion among our employees and our programming to reflect and celebrate our state’s diverse population, culture, and history by expanding engagement with diverse individuals and communities. We encourage you to apply to become a part of our team.

Division Information:

The mission of the North Carolina Aquariums is to inspire appreciation and conservation of North Carolina’s aquatic environments. This mission is achieved by attracting, retaining and developing a world class team of professionals; providing visitors with outstanding exhibits, experiences and customer service; practicing sustainability, internal customer service and fiscal responsibility; and working to save and restore aquatic species and habitats. 

The North Carolina Aquarium at Fort Fisher located 20 miles south of Wilmington, NC, in Kure Beach, overlooks the Atlantic Ocean and Cape Fear river. A living collection of over 2,700 animals in 93,000 ft2 of exhibit space attracts and engages over 440,000 visitors each year. The Aquarium is surrounded by protected woodland, marsh and beach. Visitors often plan to stop at sites adjacent to the Aquarium - Fort Fisher State Recreation Area and historic Fort Fisher Civil War museum. Fort Fisher Aquarium is a unique place to visit, and work.

DESCRIPTION OF WORK

This position reports directly to the Business Manager and provides support in daily accounting, purchasing, personnel and clerical operating procedures as assigned.  The Office Assistant is responsible for maintaining and reconciling weekly purchasing card charges and monthly statements for 23 cardholders, general knowledge and understanding of term contract specifications and how to access contract information. Personnel duties consists of new employee orientations, updating employee records, assisting employees with benefit questions, and the BEACON time system. Must be able to maintain confidentiality when dealing with personnel matters; must remain patient and accommodating when dealing with public and staff. Responsible for maintaining and ordering facility office supplies and serves as backup to the receptionist for answering multi-line phone system. Must be able to form and maintain good working relationships with other State agencies. May require occasional weekend work depending on Aquarium events throughout the year.

If selected for hire, prior to first day of work a background check will be completed. 

A skills assessment may be conducted during the interviewing process for this position.

KNOWLEDGE, SKILLS AND ABILITIES:

**To receive credit for your work history and credentials, you must list the information on the application form.  Any information omitted from the application form will not be considered for qualifying credit**

In order to qualify for this position you must meet ALL the following KSA's listed below:

1. Experience with purchasing procedures

2. Experience with bookkeeping and accounting practices

3. Experience with Human Resources practices and procedures.

4. Customer service experience, including answering a multi-line telephone system.

5. Experience with MS Word, Excel.

EDUCATION AND EXPERIENCE:

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

SUPPLEMENTAL AND CONTACT INFORMATION:

To apply for this position, please click the following link: https://www.governmentjobs.com/careers/northcarolina

The Department of Natural & Cultural Resources' (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills and abilities without regard to race, religion, color, national origin, sex, age, disability, genetic information, political affiliation or political influence.

Please be sure to complete the application in full.  Resumes may be uploaded with your application, but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit.  "See Resume" or "See Attachment" will NOT be accepted.

Information should be provided in the appropriate areas, to include the following:

Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses.  It is critical to our screening and salary determination process that application contain comprehensive candidate information.

Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application.  To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application, to support your answers.

Degrees must be received from appropriately accredited institutions.  Transcripts and degree evaluation may be uploaded with your application.

To obtain veterans preference, you must scan and upload a copy of your DD-214 or discharge orders.

Applicants requesting and receiving an accommodation under the Americans with Disabilities Act (ADA) are eligible to submit paper applications via mail or by fax.  Please call the Human Resources office for assistance.

If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted.  Applications must be submitted by 5:00 PM on the closing date.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone.  To check the status of your application, please log in to your account.  Upon the closing date, applications are "Under Review" and will be screened by Human Resources for the qualified applicants.  The hiring process may take an average of 6 - 8 weeks.

It is the policy of the State of North Carolina and the N.C. Department of Natural and Cultural Resources that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in E-Verify (Employment Eligibility Verification System).

For additional information, please contact:

Georgia MacBride
NC Aquariums Division
(919) 877-5500, ext. 230
[email protected]

Technical issues submitting your application, please call the NeoGov Help Line 855-524-5627

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