Special Events Coordinator

JOB TITLE: Program Coordinator II
VACANCY #:  65011832
DIVISION: NC Aquarium
SALARY GRD/RANGE:  GN08 / $33,960 - $57,493
HIRING RANGE:   $33,960 - $41,885
APPT TYPE: Perm Full Time
CLOSING DATE:  03/05/2020
LOCATION: Dare County

**** POSITION WILL FUNCTION AS SPECIAL EVENTS COORDINATOR FOR JENNETTE’S PIER, NAGS HEAD, NC ****

Recruitment Range: $33,960 - $41,885

Department Information:

The Department of Natural and Cultural Resources’ (DNCR) vision is to be the leader in using the state's natural and cultural resources to build the social, cultural, educational and economic future of North Carolina. Our mission is to improve quality of life by creating opportunities to experience excellence in the arts, history, libraries and nature throughout North Carolina.  The Department works to stimulate learning, inspire creativity, preserve the state's history, conserve the state's natural heritage, encourage recreation and cultural tourism, and promote economic development.  Our goal is to promote equity and inclusion among our employees and our programming to reflect and celebrate our state’s diverse population, culture, and history by expanding engagement with diverse individuals and communities. We encourage you to apply to become a part of our team.

Division Information:

The mission of the North Carolina Aquariums is to inspire appreciation and conservation of North Carolina’s aquatic environments. This mission is achieved by attracting, retaining and developing a world class team of professionals; providing visitors with outstanding exhibits, experiences and customer service; practicing sustainability, internal customer service and fiscal responsibility; and working to save and restore aquatic species and habitats. 

The North Carolina Aquariums’ Jennette’s Pier is in Nags Head, NC on 6 acres of prime oceanfront property overlooking the Atlantic Ocean.  The 16,000 square-foot pier house and 1000 foot long fishing pier with three wind turbines is a platinum LEED certified facility that demonstrates sustainable design to the nearly 200,000 guests it attracts annually.  This unique educational facility offers a variety of programs, interactive and live animal exhibits, recreational fishing opportunities, public access to the beaches, a platform for ocean observing and marine research and a stunning reception hall available for public and private events to enhance the visitor experience. 

DESCRIPTION OF WORK

The North Carolina Aquarium’s Jennette’s Pier seeks a dynamic, well-organized, energetic, customer-service focused person to manage and direct the Pier’s facility rentals program which will promote the Pier, increase attendance, and generate revenue.  Serving as the Rental Coordinator this person is responsible for planning, scheduling, coordinating and supervising two assistant rental coordinators and a year-round schedule of on-site facility rentals.  This position is responsible for ensuring that all rental clients and outside vendors associated with the rentals understand and adhere to all internal policies and facility use guidelines.  The Rental Coordinator will work cohesively with all departments within the Pier and manage all rental events to ensure the safety and welfare of clients, visitors and staff. This position will develop and manage a marketing plan and budget to promote facility rentals to include print, digital and social media while collaborating with the Public Relations Coordinator.  This position collects fiscal data including rental revenue, program participation and client evaluations. The Coordinator will be able to interpret Pier exhibits to rental clients.  Information is used by the Rental Coordinator to inform and recommend a budget for positions, programming, marketing, equipment and materials and to reflect Pier contributions to DNCR environmental and education initiatives. This position demands excellent communication skills, public relations experience, event management experience and A/V use. Weekend and evening work is required.

Must meet DNCR Fleet Safety Guidelines and have ability to obtain and maintain a valid driver's license.

If selected for hire, prior to first day of work a background check will be completed. 

A skills assessment may be conducted during the interviewing process for this position.  

KNOWLEDGE, SKILLS AND ABILITIES:

**To receive credit for your work history and credentials, you must list the information on the application form.  Any information omitted from the application form will not be considered for qualifying credit**

In order to qualify for this position you must meet ALL the following KSA's listed below: 

1. Experience in planning and scheduling events with emphasis in working with weddings and corporate rentals including working with associated vendors. 

2. Supervisory experience.

3. Experience in marketing, social media and customer service. 

4. Experience with sales and budgeting.

EDUCATION AND EXPERIENCE:

Bachelor’s degree from appropriately accredited institution and one year of experience related to the area of assignment; or an equivalent combination of training and experience.

SUPPLEMENTAL AND CONTACT INFORMATION:

To apply for this position, please click the following link: https://www.governmentjobs.com/careers/northcarolina

The Department of Natural & Cultural Resources' (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills and abilities without regard to race, religion, color, national origin, sex, age, disability, genetic information, political affiliation or political influence.

Please be sure to complete the application in full.  Resumes may be uploaded with your application, but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit.  "See Resume" or "See Attachment" will NOT be accepted.

Information should be provided in the appropriate areas, to include the following:

Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses.  It is critical to our screening and salary determination process that application contain comprehensive candidate information.

Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application.  To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application, to support your answers.

Degrees must be received from appropriately accredited institutions.  Transcripts and degree evaluation may be uploaded with your application.

To obtain veterans preference, you must scan and upload a copy of your DD-214 or discharge orders.

Applicants requesting and receiving an accommodation under the Americans with Disabilities Act (ADA) are eligible to submit paper applications via mail or by fax.  Please call the Human Resources office for assistance.

If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted.  Applications must be submitted by 5:00 PM on the closing date.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone.  To check the status of your application, please log in to your account.  Upon the closing date, applications are "Under Review" and will be screened by Human Resources for the qualified applicants.  The hiring process may take an average of 6 - 8 weeks.

It is the policy of the State of North Carolina and the N.C. Department of Natural and Cultural Resources that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in E-Verify (Employment Eligibility Verification System).

For additional information, please contact:

Ruth Evans
NC Aquariums Division
(919) 877-5500, ext. 228

Technical issues submitting your application, please call the NeoGov Help Line 855-524-5627.

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